Effective Strategies for Managing Records in Contemporary Organizations

Dorathy Ogochukwu Anike

doi:10.61227/jtlc.v1i1.187

Authors

Dorathy Ogochukwu Anike Department of Social Studies Education, Nwafor Orizu College of Education, Nsugbe, Anambra State Nigeria

DOI:

https://doi.org/10.61227/jtlc.v1i1.187

Keywords:

Records Management, Electronic Records,, EDRMS, Information Systems, Organizational Accountability

Abstract

In the digital age, effective records management is crucial for the operational efficiency and legal compliance of organizations. As organizations increasingly transition from paper-based to electronic records, there is a growing need to adopt structured recordkeeping practices that ensure authenticity, reliability, and long-term accessibility. This paper explores the importance of managing records in organizations, highlighting the different types of records—administrative, legal, fiscal, historical, and research—and the evolving forms these records take, from traditional paper to digital and multimedia formats. It emphasizes the need to distinguish between evidential and non-evidential data in the modern business environment. The study identifies key benefits of Electronic Document and Records Management Systems (EDRMS), such as improved searchability, secure storage, efficient sharing, regulatory compliance, and access control. These systems not only save time and costs but also offer a strategic advantage in handling large volumes of organizational information. The paper also presents best practices for implementing effective electronic records management, including optimizing strategies, digitizing physical records, maintaining data accuracy, and regular audits. It concludes that adopting a robust records management policy supported by modern digital tools is essential for sustaining accountability, transparency, and informed decision-making across sectors.

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